Piece Request for Activepieces Integration with Fillout Forms
Use Case: Streamlined Volunteer Application and Onboarding for VPMMA
Triggers
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New Form Submission (Volunteer Application)
- Trigger: When a new volunteer application form is submitted via fillout.com.
- Action: Capture form data and initiate the onboarding process.
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Form Update (Onboarding Form)
- Trigger: When the onboarding form is updated with additional information.
- Action: Update volunteer records in Flowlu CRM and Brilliant Directories.
Actions
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Create Volunteer Record in Flowlu CRM
- Action: Create a new contact in Flowlu CRM using the data from the volunteer application form.
- Data Mapping: Map form fields to corresponding fields in Flowlu CRM (e.g., Name, Email, Phone Number, Skills).
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Add Member to Brilliant Directories
- Action: Add the new volunteer as a member in Brilliant Directories.
- Data Mapping: Map form fields to corresponding fields in Brilliant Directories (e.g., Membership Level, Contact Information).
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Send Welcome Email
- Action: Send a welcome email to the new volunteer with details about their onboarding process.
- Email Content: Include personalized greeting, onboarding steps, and contact information for support.
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Create Onboarding Task in Flowlu CRM
- Action: Create an onboarding task for the volunteer in Flowlu CRM.
- Task Details: Assign the task to the relevant team member, set due dates, and include task descriptions based on the form data.
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Update Volunteer Status in Flowlu CRM
- Action: Update the status of the volunteer in Flowlu CRM after they complete the onboarding form.
- Status Updates: Change status from “Pending” to “Active” or any relevant status indicating completion.
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Notify Team via Email
- Action: Send a notification email to the VPMMA team when a new volunteer application is received.
- Email Content: Include summary details of the volunteer application for quick reference.
Workflow Example
- Trigger: A new volunteer submits the application form on fillout.com.
- Action 1: Capture the form data.
- Action 2: Create a new contact in Flowlu CRM with the volunteer’s details.
- Action 3: Add the volunteer to Brilliant Directories.
- Action 4: Send a welcome email to the volunteer.
- Action 5: Create an onboarding task in Flowlu CRM.
- Trigger: The volunteer completes the onboarding form.
- Action 6: Update the volunteer’s status in Flowlu CRM.
- Action 7: Notify the VPMMA team via email.